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Executive Integrator · Operator Track

Strategic operating support for the founder.

Hire an Executive Integrator from Caliber Workforce. The AI-fluent right hand for founder-operators searching for a chief of staff. Keeps priorities moving, drives follow-through, and returns strategic time to the founder. Onboarded by Monday. Match-scored against your specific role needs.

Two tiers · 85% / 90% match · From $3,333/mo

Browse Executive Integrator TalentCompare Tiers
85%
minimum match score for placement
81
behavioral dimensions vetted
2 yrs
replacement program
92%
Fit Score
Tier 2AI-Fluent
MS
✓
Maria Santos
Senior Executive Integrator
7 yrsManila · GMT+8
Top Skills
Calendar AINotionClickUpClaude ProjectsSlackZapier
Behavioral Assessment
Cognitive Processing91
Execution Drive94
Autonomy-Structure88
Stress Response90
Collaboration Independence86
Attention to Error93
Monthly$4,000
+$142Ksaved per year
Sound Familiar?

You are running coordination when you should be running the company.

Four conditions an Executive Integrator was built to resolve. If two or more describe your week, this is who you are hiring.

×

The Calendar Spiral

Your week disappeared into back-to-backs that someone else should have been triaging. By Thursday, the strategic work hasn't started.

×

The Follow-Through Gap

Decisions get made in meetings and then nothing happens. You are the only one tracking action items and chasing them down.

×

The Vendor Mess

Contracts, renewals, vendor relationships, recurring invoices, and account access all live in your inbox. None of it is documented anywhere else.

×

The Leadership Bottleneck

Your team waits on you for direction because no one has visibility into what is already been decided. The bottleneck has a name and it is yours.

What They Own

The work an Executive Integrator owns.

Six areas where a Caliber Executive Integrator takes responsibility on Day 1. AI-augmented from the start.

01

Calendar & Priority Triage

Owns the founder calendar. Triages requests, blocks deep-work time, prepares for meetings, and protects strategic capacity.

02

Communication & Follow-Up

Manages inbox, drafts responses, runs follow-up cadences, and keeps decisions and action items moving across leadership.

03

Project Coordination

Tracks cross-functional projects, runs status updates, and surfaces blockers before they become escalations.

04

Vendor & Account Management

Owns vendor relationships, contract renewals, recurring invoices, and access management. Documents the institutional knowledge.

05

Meeting Preparation & Notes

Prepares founder materials, runs AI-assisted meeting notes, captures decisions, and converts them into shared visibility.

06

Internal Operations

Runs the operating cadence: weekly leadership prep, recurring rituals, and the systems that keep the team aligned without the founder doing it.

The Two Tiers

Match score determines which tier you get.

Same role family, different scope and seniority. Caliber's match-scoring engine determines tier placement against your specific role needs.

Tier 1

Executive Integrator

85%+ match against your role needs

Owns

  • Calendar triage and weekly meeting prep
  • Communication management and follow-up cadences
  • Project tracking across leadership team
  • Vendor coordination and account management
  • AI-assisted meeting notes and decision capture
  • Operating cadence rituals (weekly prep, status updates)
Best when you need: someone to organize the founder, align the team, and keep work on track.
From$3,333/mo
+ $82,504/yr saved
Tier 2 · Senior

Senior Executive Integrator

90%+ match against your role needs

Tier 1, plus

  • Direct ownership of meetings the founder doesn't need to attend
  • Cross-functional decision-making within defined scope
  • Higher-level accountability across leadership workstreams
  • Light vendor and budget authority within set guardrails
  • Coaching for junior coordinators and admins on the team
  • Strategic project ownership end-to-end
Best when you need: stronger operational control as the business gets more complex.
From$4,000/mo
+ $142,000/yr saved
The Caliber Difference

A person, plus the operating system.

The Caliber Operating System ships with every placement: four operational assets tuned to the role on Day 1, refined continuously.

01

The Caliber Toolkit

Role-specific operating system.

Prompt libraries, workflow templates, SOPs, and AI tool playbooks tuned specifically to executive support work.

For Executive IntegratorsCalendar-triage prompts, meeting-prep templates, AI-drafted follow-up cadences, vendor-tracking SOPs, and decision-capture frameworks.
02

The Caliber Playbook

Capability ramp guide.

The 90-day ramp guide that takes the operator from Day 1 to fully effective. Owners get a parallel evaluation guide so the assessment is shared.

For Executive IntegratorsDay 1 calendar audit checklist, week 1 inbox handoff protocol, 30-day vendor rationalization playbook, 90-day operating cadence review.
03

Continuous AI Training

The operator stays current as AI changes.

Quarterly enrollment in Caliber's continuous AI training program. New tools, new workflows, new patterns.

For Executive IntegratorsNew meeting-summarization tools, evolving AI inbox workflows, founder-shape automation patterns, decision-tracking AI integrations.
04

Caliber Market Intelligence

Vertical-specific tool and benchmark intelligence.

What is working across hundreds of placements. Distilled into tool selections, workflow patterns, and benchmarks.

For Executive IntegratorsFounder-stack tool benchmarks, calendar-management tool comparisons, AI inbox workflow patterns shipping in similar businesses.
ROI Breakdown

The math, in black and white.

A Caliber Executive Integrator versus the US-equivalent hire. Same role. Different cost.

Role
Caliber (annual)
US Loaded (annual)
Executive Integrator
Tier 1 · 85% match
$39,996
$122,500
Senior Executive Integrator
Tier 2 · 90% match
$48,000
$190,000
+ Onboarding (one-time)
Caliber OS deployment, 90-day evaluation guide, walkthrough
$2,500
Recruiting fees, signing bonus, equipment, benefits setup typically $15K–$25K
Annual savings, Senior tier
vs. fully-loaded US hire (salary + benefits + taxes)
$142,000 (74.7%)

US comparison figures based on loaded annual cost (salary + benefits + taxes). Tier 1 saves $82,504/yr (67.4%). Tier 2 saves $142,000/yr (74.7%).

What Gets Unlocked

What you get back when you stop being the coordinator.

Four things owners notice within the first 60 days of placing an Executive Integrator. Not promises. Patterns.

T

Strategic Time

The 8–12 hours a week you were spending on coordination get returned. The work that only you can do gets done first now.

D

Decision Velocity

Decisions get made faster because someone is tracking them, surfacing the right information, and unblocking what is stuck.

A

Team Alignment

Your leadership team has shared visibility into what is already been decided. Less re-asking, less waiting on you to relay context.

V

Vendor Accountability

Contracts get tracked, renewals don't surprise you, and vendor performance gets reviewed on a cadence instead of after a problem.

Pricing

Public pricing. Match-driven tiers.

Two tiers for Executive Integrator. Match score determines tier placement. Tier determines pay.

Executive Integrator
Tier 1 · 85%+ match
$3,333
per month · Caliber OS included
Strategic operating support for the founder. Calendar, projects, communications, and vendor coordination through AI-augmented workflows.
Browse Tier 1 Talent
↓Save $82,504 annually vs US hire
Most Popular
Senior Executive Integrator
Tier 2 · 90%+ match
$4,000
per month · Caliber OS included
Tier 1 plus autonomous decision-making and cross-functional ownership. The right hand who runs the operating cadence.
Browse Tier 2 Talent
↓Save $142,000 annually vs US hire

Monthly billing · 1-month minimum · 14-day cancellation notice · 2-year replacement program included

FAQ

Common questions.

How does an Executive Integrator differ from a virtual assistant?
A VA executes individual tasks. An Executive Integrator owns outcomes. They run the operating cadence around the founder, coordinate vendors and projects, prepare leadership meetings, and use AI to compound their output. Caliber's match score reflects fit against your specific role needs, not a generic skills checklist. The VA is task-by-task. The Executive Integrator is the operating layer of your day.
Can my Executive Integrator work with my existing tools?
Yes. Caliber operators are vetted for fluency in standard executive tools (Google Workspace, Notion, Asana, Slack, Calendly, Microsoft 365) and AI tools (ChatGPT, Claude, Zapier, custom GPTs). The Caliber Toolkit also includes role-specific prompts and workflows tuned to your stack. If you use something niche, behavioral fit is what helps an operator ramp quickly on new tools. That is part of what the 81-dimension assessment screens for.
What happens if it doesn't work out?
Caliber's 2-year replacement program covers the same role at no additional onboarding cost. If your hire leaves or the placement doesn't work out, you receive a replacement Executive Integrator from the same vetted pool, with the Caliber OS deployed for the new placement. Bounded by same role. No fine print.
How do I know if I need Tier 1 or Tier 2?
Tier 1 fits when you need someone to organize the founder, align the team, and keep work on track. Tier 2 (Senior) is more horsepower: deeper experience, broader tool fluency, and the ability to own outcomes more autonomously. Both tiers handle the core Executive Integrator scope. Tier 2 brings more capacity to take on complex situations and lead with less direction.
What does the onboarding process look like?
The Caliber Operating System deploys on Monday: SOPs, communication protocols, role-specific Toolkit and Playbook, structured information intake, and a 45-minute implementation walkthrough. Your Executive Integrator is ready to work by Wednesday. Onboarding is $2,500 one-time. 50% off the second placement's onboarding fee for combo engagements.
Where are Caliber Executive Integrators based?
Candidates are sourced globally. Each candidate is evaluated and scored on AI fluency, behavioral fit, skills assessment, and interview against the role they are applying for. Caliber operators commonly work in time zones that overlap US business hours, but specific location is determined by the matching process and the candidates available against your role.
How fast can I actually get started?
You log in, review your matches, and can schedule onboarding within as little as 5 minutes. Once you select a candidate, onboarding can begin as early as the following Monday. From decision to fully-onboarded Executive Integrator: as quickly as 5 days. No sales calls. No interviews you have to conduct.
What if my needs change after hiring?
If your role expands beyond the original scope, you can move from Tier 1 to Tier 2 with a new placement under the replacement program structure (no additional onboarding fee). If you need a different role entirely (say you started with an Executive Integrator and now also need a Marketing Operator), combo engagements get 50% off the second onboarding fee.
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Pricing
Full Rate Card

Read the complete pricing across all eleven roles. Public, transparent, no exception tiers.

Get Started

Stop running coordination. Start running the company.

Get matched with an Executive Integrator this week. The work starts Monday.

Browse Caliber TalentSee How It Works